Required Documents for Onboarding
Before PPM can actively manage your property, we need a few documents from you. Here's what's required and how to submit each one.
ACH / Direct Deposit Authorization
To receive your rent disbursements by direct deposit, you'll need to complete an ACH authorization form. This authorizes PPM to send funds directly to your bank account each month.
You can submit your banking information through the Owner Onboarding Form or by emailing a voided check or bank letter to [email protected].
Property Insurance
You are required to maintain an active landlord/dwelling insurance policy on your property throughout the management agreement. Please provide:
A certificate of insurance (COI) naming your property address
Policy start and expiration dates
Your insurance carrier and policy number
PPM recommends a minimum of $300,000 in liability coverage. Email your COI to [email protected].
Utility Authorizations
If PPM manages any utilities on your behalf (e.g., common area electric, water/sewer for a multi-family property), we'll need written authorization to manage those accounts. Your onboarding coordinator will advise you which authorizations apply to your property.
Other Documents
Depending on your property type, additional documents may be required:
Condo/HOA properties — HOA rules and regulations, move-in/move-out procedures
Multi-family — existing lease copies if tenants are already in place
New construction / recent acquisition — CO (certificate of occupancy) or inspection certifications
Questions?
Email [email protected] or call (973) 646-4422.